What Producers Should Bring to a Studio Shoot (Checklist)
- James Duffy
- May 19
- 4 min read
What does a producer need to bring to a studio shoot?
A well prepared producer can make or break the success of a commercial, fashion or music video shoot. From the moment the doors open at a studio like Mammoth London, it is the producer who keeps the day running on time, helps each department stay focused and ensures that all the small but important details are under control. This guide offers a full breakdown of what to bring with you, so you can feel confident from the first call time through to the last pack down.
What We Cover In This Article About How To Choose A Studio For A Music Shoot Vs A Corporate Shoot?
Planning Documents and Production Paperwork
What documents should a producer bring?
Every producer should bring printed copies of the call sheet, risk assessments, public liability insurance, contact lists and signed talent release forms. A production schedule and floor plan for the studio are also useful. Keeping digital versions on a laptop or tablet can be helpful, but paper copies are often quicker to reference on set.
Communication equipment
Radio walkie talkies are still one of the fastest ways to stay connected on set. Use labelled units with fresh batteries and bring backups just in case. Add headsets for departments that need to stay quiet during rolling.
Portable office kit
Bring a laptop, chargers, mobile data dongle or hotspot, extension leads and plug boards. A folding table, stationery pouch and a pack of markers will keep you organised. A USB hub and spare SD card reader are handy for data checks during shooting.
Knowing Your Studio Setup
What are the key features of Mammoth London?
Mammoth London offers 8000 square feet of open production space, a U shaped infinity cove, 1000 square feet of dedicated photography area, and on site support from its lighting partner Cinelight London. The studio also includes a green room, makeup area, production office and viewing decks. Drive in access and private parking for 30 vehicles provide convenience for crew and clients.
Layout and logistics
Make sure you know the entrance points, where the power drops are, and how to access facilities like toilets, catering and storage. Having printed versions of the studio plan and WiFi details will save you from answering the same questions all day.
Equipment manifest
Use a kit list to track all hired or owned gear. This should cover lighting packages, grip, production consumables, tripods, cases, props and any client owned items. Check off items on arrival and again at wrap to avoid unnecessary costs or delays with suppliers.
Crew Management and Comfort
How do you support crew and clients on set?
Good catering and hydration go a long way. Mammoth London works with Honest Foods and provides fresh hot drinks through its on site coffee booth. Make sure to check dietary requirements and confirm food delivery slots with the studio team. Always bring extra bottles of water and snack bars in case of delays.
First aid and welfare
A small kit with plasters, antiseptic wipes, pain relief and hand sanitiser covers most minor issues. Include printed emergency numbers and a digital copy of the studio’s health and safety policy in case anything more serious occurs. If you hire a film studio like Mammoth London then they have first aid kits on site and the appropriate health and safety and welfare contingencies.
Hospitality zones
Label spaces like the green room and viewing deck so that clients and agency staff can find them easily. Allocate space for talent prep early and ensure there are clean chairs and mirrors available in the makeup room.
Running the Day Smoothly
How should the schedule be structured?
Write an hour by hour run sheet that includes setup, talent arrival, lighting checks, first shot estimate, breaks, and estimated wrap. Leave some margin for overrun. Send this to key crew the night before and bring a printed copy for your workstation.
Delay planning
Be ready to adjust the order of scenes or setups if one takes longer than expected. If a supplier is running late or weather changes your plan, having a short list of nearby prop hire options or cafés for shelter helps you stay calm and in control.
Studio signage
Bring pre printed A4 signs to guide people to toilets, makeup, catering, holding areas and gear storage. Tape them up early in the day so that people can find their way without having to interrupt your team.
Technical and Data Management
What technical gear should you check in advance?
Confirm what power outputs are available at Mammoth London. Most crews will need a mix of 32 amp and 63 amp three phase supply. Check with Cinelight London for any specific lighting setups. Always bring extra cables and adaptors for contingencies.
Backing up footage
Make an agreement with your camera team or digital imaging technician for how files will be stored and handed over. Bring two external drives and label them clearly. If you are sending files to an editor or client the same day, make sure you have a working WiFi or mobile hotspot.
Weather cover
Even studio shoots involve some outdoor work. Bring umbrellas, waterproof kit bags and gaffer bags to keep floor coverings dry. Print directions to nearby shops or rental houses in case anything needs replacing quickly.
Wardrobe and Styling Notes
Does the producer manage styling too?
Usually not directly, but the producer still needs to check that wardrobe, rails, steamers and changing space are ready. If the shoot involves multiple outfit changes, make sure there is a clear flow from styling to set.
Managing talent spaces
Create a smooth path between the makeup room and studio floor. Check mirrors are clean and that there are working sockets for hair and makeup tools. Some stylists may need a table or stool to prep accessories.
Keep Everything Flowing
Shoots often have unexpected moments, so having spares, simple tools and a flexible mindset helps you respond without panic. A calm producer who knows what to do is the glue that holds the day together.
Mammoth London is built for productions that need proper space, reliable lighting and an experienced team. With the right preparation, your shoot can go from good to great.
Comments