How to Plan Logistics When Shooting in London Studios

What do you need to think about when planning a studio shoot in London?

Planning logistics for a studio shoot in London takes more than just hiring a space. It involves clear timelines, technical preparation, and making sure your team, equipment, and schedule are all working together. London’s busy transport, varied studio facilities, and local production customs make early planning important. The smoother the day runs, the more time you will have to focus on the creative side.

How do you match the studio space to the shoot concept?

Link the creative direction to the studio layout

Before confirming a booking, define what the final outcome should look like. This helps decide if you need a pre lit cove, a blackout stage, or a natural light space. Creating a visual reference deck or moodboard allows you to share your vision with the crew, production manager, and studio team.

Share your production treatment early

Send the production concept, lighting references, and visual inspiration to all key crew. This includes the director of photography, set stylist, and lighting technicians. Clear expectations mean fewer delays and better coordination on set.

Why does studio location matter in London?

Consider transport routes and parking

Movie studios in London Zone 2 with nearby Underground stations often save time on the day. Check for ground level access if you are transporting set flats or large lighting rigs. Ask if there is on site parking or if load in is managed via a time slot.

Match facilities with production needs

Some studios offer overhead rigging with steel truss beams and 63 amp three phase power. Others may be better suited to stills photography. Make sure the space you are booking supports your grip and lighting plan. Use studio spec sheets like those provided by Mammoth Film Studios to confirm dimensions, rigging height, and power load.

What should your pre production checklist include?

Confirm power supply and internet bandwidth

Check the availability of single phase and three phase outlets. Identify the number of 32 amp or 63 amp sockets available for lighting. If you are planning a livestream or remote client viewing, test the upload and download speeds. Studios offering fibre connection or hardwired Ethernet reduce the risk of playback delays.

Review the risk assessment and insurance documents

Include crew safety notes, workplace safety and security policies, and electrical load planning in your pre production file. Some studios require proof of public liability insurance or PAT tested gear. Confirm these documents before the shoot.

How should crew call sheets and schedules be planned?

Send the call sheet at least 48 hours in advance

Include studio address, nearest station, contact details, arrival time, and crew role. Also list the break schedule and call times for models or talent.

Stagger arrival times

Bring in art department or grip crew earlier if rigging or set dressing is required. This prevents congestion and allows different departments to work efficiently.

Who manages hair, makeup, and talent prep?

Plan enough time for setup and styling

Hair and makeup teams need light, mirrors, chairs, and a quiet space. Confirm with the studio what is included. For commercial shoots, give stylists at least one hour prep per talent.

Confirm agency paperwork in advance

Model release forms, agency booking confirmations, and usage agreements should be signed and saved before shoot day. This avoids legal or timing issues.

How do you organise equipment hire and deliveries?

Coordinate with the studio for delivery access

Ask about lift access, shutter door dimensions, and vehicle restrictions. Studios may only allow gear to arrive during certain hours. Confirm if you need a loading bay or step free entry.

Use a kit list and labels

Have a written equipment list and label all cases with your project name. This keeps rentals organised and helps your camera assistant or production runner track returns.

What crew support should be arranged?

Book catering or confirm kitchen access

Check if the studio offers tea, coffee, or access to a kitchen. Plan for crew meal breaks and hydration stations. Shoots longer than four hours benefit from light lunch options.

Assign a production runner

Have someone manage catering, time checks, and communication between departments. This frees up producers to focus on the schedule.

Do you need permits for any exterior shots?

Apply for filming permission in public areas

Street scenes, pavements, and open spaces may require permission from borough councils. Film London provides guidance on what paperwork is needed. Leave at least five working days for approvals.

Add permit time and fees to your schedule

Permit approval can delay your shoot. Include time for this in your plan and budget for the fee.

How do you build a flexible production timeline?

Add buffer time at the start and end

Set aside thirty minutes at the start for access and prep. Keep forty five minutes at the end for wrap, clean up, and backing up media. Rushing this part increases the chance of missed shots or extra charges.

Prepare a contingency plan

Bring a backup drive, spare extension cables, and extra grip gear in case anything fails. This keeps the day moving if something goes wrong.

What technical checks should be done the day before?

Test live feeds and monitors in advance

If the client is reviewing the shoot online, test all devices, connections, and screen syncs the day before. Make sure audio playback and file transfers work.

Prepare your storage and file system

Format backup drives, label folders, and assign someone to check file transfers. This avoids confusion during fast turnaround projects.

What hidden studio costs should you watch for?

Confirm overtime, repainting, or electricity charges

Some studios charge extra if the cyc wall needs repainting or if you go past your booked time. Confirm these details before the shoot.

Track expenses throughout the day

Use a shared budget sheet or production tracking app to log taxis, extra rentals, or purchases. It helps keep your client report accurate.

How do you choose a studio with a good reputation?

Read reviews on studio booking platforms

Look at recent feedback on platforms like Google to see how past clients rated the space, staff, and amenities.

Ask about safety procedures and terms

Request their cancellation policy, late fees, and what happens if something is damaged. Clear information helps avoid disputes.

Summary and Final Notes

Planning logistics for a studio shoot in London means being organised, realistic, and thorough. Choose a space that suits your shoot, share a clear plan, and check the technical details well in advance. When everything is prepared, the day runs more smoothly, the crew stays focused, and your client walks away happy with the results.